Department of Plant Pathology

Employee Travel Information

Please carefully review all travel policies BEFORE your travel. If you have questions, contact the accounting team at this email address: ppacctg@ksu.edu.

  • Before finalizing your travel plans please review the K-State covid travel policies. Travelers are responsible for unexpected or additional travel expenses, including quarantine costs.
  • If traveling internationally, be sure to also register your trip with the Office of Risk & Compliance and consider purchasing international travel insurance for coverage due to a variety of interruptions or cancellations. Please note: International travel is required to be booked through the University's travel agent, Anthony Travel, while booking your trip through Concur.
  • Group travel: If a group is traveling together each individual must cover their own expenses and those who will be seeking reimbursement must fill out their own pre-travel request through Concur beforehand and their own reimbursement expense report afterwards.

These two items are due PRIOR to your trip:

  • Complete your pre-travel request through Concur. This form must be approved before travel occurs or any charges are incurred for a trip. We recommend allowing two weeks for routing and approvals to occur before the beginning of your trip or charges will need to be made.
  • Submit a leave form (salaried vs hourly) - for multi-day trips please fill out an employee leave request.
    • This leave request enables the HR Team to track personnel during official travel status for the University (a seperate tracking from your financial travel forms) without actually using any of the employee's leave.
    • On the leave form select "other absence" in the drop-down list and type the reason in the "reason box." For example, "APS conference in City A." Type your supervisor's email in the supervisor box and "jduncan1@ksu.edu,throckhr@ksu.edu" in the timekeeper box.
    • If you are taking personal time during your trip please select an appropriate number of vacation hours at this time as well.

AFTER your trip - due by the 15th of the month following your travel:

  • Complete your post-travel expense report in Concur and upload all receipts and documentation